HR Assistant

Position:  HR Assistant (Bi-lingual Spanish)  

Reports to: HR Manager  

 

OVERVIEW 

The HR Assistant position serves as a cornerstone in ensuring the HR department’s success and the effective execution of its responsibilities. By supporting employees throughout their entire employment journey—from onboarding and benefits to engagement initiatives and recognition—this role significantly impacts employee satisfaction and organizational efficiency. Working collaboratively with the HR Manager, the individual in this role will help drive company goals and uphold the highest standards of HR practices to meet organizational expectations. 

 

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.  

Onboarding:  

• Conduct new hire employee orientations at least weekly, based on staffing needs. To perform these job duties successfully, the HR Assistant must be able to: 

• Obtain all required new-hire items and documentation (key cards, timeclock PIN#, etc.)  

• Communicate and present required company/job information to new employees and be capable of explaining company policies and procedures.  

• Oversee employee onboarding HR checklist through Paycom and ensure appropriate completion of documentation. 

• Review & verify new employee information in HR database system. 

• Meet with New Hires for follow up meetings to ensure understanding of company policies and procedures 

• Communicate and prepare materials for employee benefit programs to assist in their enrollment, including Health, Dental, and Accident insurance, 401k, vacation benefits, uniforms, etc. based on direction provided by HR Manager 

General HR/Administrative Tasks  

• Act as part reception within the administrative  

• Assist HR Manager in communications and meetings with employees to discuss grievances, FMLA, ADA, etc.  

• Work in conjunction with the Safety & Staffing department to provide appropriate job duty coverage  

• Translate company documents, discussions and other information as requested  

• Act as primary contact for Employee Relations; maintaining a level of accessibility with employee, both in person and through the Employee Relations line, and communicating concerns, ideas, information to the HR Manager and/or Staffing & Safety Manager as appropriate 

• Maintain a clear understanding of company policies and procedures in order to answer questions, provide direction and clarification to employees  

• Must be able to maintain appropriate confidentiality of company/employee information  

• Assist in the completion of various HR documentation as requested 

• Assist in Event Planning and execution, working with the HR Manager  

• Manage Employee Programs to include anniversaries, Employee of the Month, and clothing orders 

• Obtain First Aid Training to allow for the treatment of workers compensation related injuries  

• Provide First Aid treatment to injured employees 

• Transport work related injured persons to the appropriate medical facility 

QUALIFICATIONS & SKILLS To perform the HR Assistant job successfully, an individual be able to perform each duty satisfactorily.  

• Education & Experience 

• • Driver’s license highly recommended 

• Communication Skills 

• • Bilingual in Spanish is required 

• • Must be able to work a flexible schedule, as needed for company events and training. This may vary throughout the year and will be communicated in advance.  

• • Ability to read & interpret documents such safety rules, instructions, and procedure manuals.   

• • Strong verbal and written communication skills  

• • Ability to write routine reports and correspondence 

• • Ability to multi-task in stressful situations  

• Mathematical Skills 

• • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.  

• Computer Skills 

• • Knowledgeable in the use of computers, including the ability to enter information into Microsoft Excel, use Microsoft Word, communicate via Microsoft Office email platform and other programs as required.  

• Reasoning Ability 

• • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.  

• • Able to complete and follow-through on tasks provided by HR Department  

WORK ENVIRONMENT  

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• While performing the duties of this job, the employee may be exposed to dust particles. The noise level in the work environment is usually moderate to high.  

• General work conditions are those that are typically found in an office setting.   

Apply at: Join the Team – Performance Corp or on Indeed!