Administrative Assistant

Position:  Administrative Assistant

Reports to:  HR Manager

OVERVIEW

Administrative Assistant position plays a key role in assisting with the daily administrative operations of Performance Corp.

Summary:  Perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.

General Responsibilities:

• Primary receptionist for all incoming calls, including directing phone calls and responding to general inquiries
• Maintain and communicate appointments/arrivals to appropriate administrative or production staff
• Perform data entry functions from production paperwork
• Enter recurring customer orders into the ERP system, including weekend orders for specific customers on Saturdays & Sundays.
• Scan and file documents into electronic folders
• Maintain & order office supplies to ensure appropriate items are in stock when needed
• Process and scan Certificate of Insurances
• Manage specific company/employee programs such as Performance clothing orders, anniversary gifts, etc.
• Process and distribute daily mail
• Manage Forms and other company documents including creating, printing and laminating requested documents/signs
• Assist in the preparation and coordination of company events
• Complete other duties as requested or assigned

QUALIFICATIONS & SKILLS To perform this job successfully, an individual must be able to perform each duty satisfactorily. Candidates should possess the following qualifications:

• Bilingual in Spanish/English is strongly preferred
• Highly organized
• Strong attention to detail
• Excellent computer skills with experience in Microsoft Office
• Proactive and self-starter
• Excellent communication skills both in person and on the phone
• Ability to prioritize and multi-task
• Ability to solve practical problems
• Positive attitude
• Professional and trustworthy
• Education & Experience
  • High school Diploma

WORK ENVIRONMENT

• General work conditions are those that are typically found in an office setting.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee may be exposed to dust particles. The noise level in the work environment is usually moderate.

Apply at: Join the Team – Performance Corp or on Indeed!